General Data Protection Regulation

according to GDPR

I. Name and address of the data controller

The data controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Karolit GmbH
Hauptstr. 53
D-74912 Kirchardt
Tel: 07266/3731
Email: info@karolit.com
Website: www.karolit.com

II. Name and address of the data protection officer

The data protection officer of the data controller is: Volker Kreiter  

III. General information on data processing

1. Scope of the processing of personal data

As a matter of principle, we only process personal data of our users to the extent in which this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is regularly carried out, if the user has given his/her consent. An exception applies in those cases where it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by legal regulations.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) shall be the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR shall be the legal basis. This shall also apply to processing operations that are necessary for the performance of pre-contractual activities. Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR shall be the legal basis. In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 (1) lit. d GDPR shall be the legal basis. If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 (1) lit. f GDPR shall be the legal basis for the processing.

3. Data erasure and storage duration

The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply. In addition, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the data controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue the storage of the data for the conclusion or fulfillment of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer. The following data are collected:

    • Information about the browser type and version used
    • User’s operating system
    • User’s internet service provider
    • User’s IP address
    • Date and time of access
    • Websites from which the user’s system accesses our website
    • Websites that are called up by the user’s system via our website

The data are also stored in the log files of our system. This does not affect the user’s IP addresses or other data that allow the data to be assigned to a user. These data ares not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data is Art. 6 para. 1 lit. f GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. These purposes represent our legitimate interest in data processing according to Art. 6 para. 1 lit. f GDPR.

4. Duration of storage

The data are deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the relevant session has ended.

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

Our website does not use any cookies.

VI. Contact form and email contact

1. Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and stored. These data are: A list of the data in the input mask will be placed here.

    • User name
    • Email of the user
    • Phone number of the user

The following data is also stored at the time when the message is sent:

    • Date and time of making contact or sending the form

For the processing of the data, your consent is obtained during the submission process and reference is made to this Privacy Policy. Alternatively, it is possible to contact us via the email address provided. In this case, the user’s personal data transmitted with the email will be stored. In such context, the data will not be passed on to third parties. The data will be used exclusively for the processing of the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing shall be Art. 6 para. 1 lit. b GDPR.

3. Purpose of data processing

The processing of personal data from the input mask is only intended for us to process the contact. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data. Other personal data, which are processed during the submission process, are used to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data are deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the relevant conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. If erasure of the data is desired, contact us by email, phone or via the contact form so that we can comply with your request. All personal data stored in the course of contacting us will be deleted in this case.  

VII. Rights of the data subject

The following list includes all rights of data subjects under the GDPR. Rights that have no relevance for your own website do not have to be mentioned. In this respect, the list can be shortened. If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights against the data controller:

1. Right to information

You may request confirmation from the data controller as to whether personal data concerning you are being processed by us. If there is such processing, you may request information from the data controller about the following:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data which are processed;
(3) the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information cannot be provided, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the data controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) any available information on the origin of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Art. 22 para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information on whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDOR in connection with the transfer.

2. Right to rectification

You have a right to rectification and/or completion against the data controller, insofar as the personal data processed concerning you are inaccurate or incomplete. The data controller shall make the correction without undue delay.

3. Right to restriction of processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:
(1) if you contest the accuracy of the personal data concerning you for a period which enables the data controller to verify the accuracy of the personal data;
(2) if the processing is unlawful and you object to the erasure of the personal data and request the restriction of the use of the personal data instead;
(3) if the data controller no longer needs the personal data for the purposes of processing, but you need them to bring forward, exercise or defend legal claims; or
(4) if you object to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate grounds of the data controller outweigh your grounds.
Where the processing of personal data concerning you has been restricted, such data may be processed, with the exception of their storage, only with your consent or for asserting, exercising or defending legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the data controller before the restriction is lifted.

4. Right to erasure

a) Obligation to erase personal data

You may request the data controller to delete the personal data concerning you without undue delay, and the data controller is obliged to erase such data without undue delay, if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6 (1) a or Art. 9 (2) a GDPR and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
(4) The personal data concerning you have been processed unlawfully.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the data controller is subject.
(6) The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.

b) Information to third parties

If the data controller has made the personal data concerning you public and is obliged to erase them pursuant to Art. 17 para. 1 GDPR, the data controller shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform responsible persons, who process the personal data, that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

c) Exceptions

The right to erasure does not exist insofar as processing is necessary
(1) for the exercise of the right to freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the data controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Art. 89 para. 1 GDPR, where the right referred to in section a) is likely to make impossible or seriously prejudice the achievement of the purposes of such processing; or
(5) for asserting, exercising or defending legal claims.

5. Right to notification

If you have asserted the right to rectification, erasure or restriction of processing against the data controller, the data controller is obliged to notify all recipients, to whom the personal data concerning you have been disclosed, of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed about these recipients by the data controller.

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. In addition, you have the right to transfer these data to another data controller without being hindered by the data controller, to whom the personal data were given, provided that (1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(2) the processing is carried out with the aid of automated processes.
In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one data controller to another data controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

7. Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6 para. 1 lit. e or f GDPR; this shall also apply to profiling based on these provisions. The data controller shall no longer process the personal data concerning you unless the data controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the asserting, exercising or defending legal claims. If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this shall also apply to profiling, insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent shall not affect the lawfulness of the processing carried out on the basis of the consent until the revocation is made.

9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the data controller,
(2) is permitted by Union or Member State law to which the data controller is subject and that law contains adequate measures to safeguard your rights and freedoms and your legitimate interests, or
(3) is made with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests. With regard to the cases referred to in (1) and (3), the data controller shall take reasonable steps to safeguard the rights and freedoms of, and the legitimate interests of, the data subject, which shall include, as a minimum, the right to obtain the intervention of a person on the part of the data controller, to express his or her point of view and to contest the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

karolit GmbH
Hauptstraße 53
D-74912 Kirchardt
Fon: +49 7266 3758
E-Mail: info@karolit.com